The Retreat Manager works closely with the Program Manager and Operations Manager to make sure all retreats run smoothly at Tara Mandala. During the retreat season, the Retreat Manager is responsible for the day-to-day oversight of all the programs and retreats at Tara Mandala. The Retreat Manager reports to the Operations Director and Program Manager and is overseen by the Executive Director. This is a seasonal position with the potential to be year-round with additional non-retreat season duties.
Overall Duties and Areas of Oversight
- Reports directly to the Operations Director on-site and works closely with Programs Manager to ensure retreats are offered as planned.
- Works closely with the Tara Mandala staff and Living Dharma Program participants as needed.
- Works with the Program Manager to execute everything necessary for retreats and programs at Tara Mandala and occasionally international retreats and/or pilgrimages.
- Communicates with retreat teachers for special needs or requests before retreats start.
- Finalizes the retreat schedule with teachers, and distributes schedule to staff and retreatants.
- Oversees and leads retreat orientation at the beginning of each retreat at 5 pm to 6 pm, where key information is conveyed, including safety information.
- Occasionally picks up teachers up at Airport in Durango, Colorado (approximately 1.5 hours from Tara Mandala).
- Oversees all on-site retreats at Tara Mandala and works closely with staff.
- The Retreat Manager is the main point person for all retreatants’ questions and concerns. During the summer season also works with Living Dharma Program participants, and/or assistant retreat staff.
- Works collaboratively with the Registrar and the Communications team to ensure that retreats run smoothly and that all needs are anticipated before the retreats begin.
- Tracks the number of retreatants per retreat and communicates with Kitchen on special food needs.
- Prints and distributes retreat attendance roosters for each retreat to OD and ED.
- Handles emergencies with retreatants, and informs OD and/or ED of issues.
- Fill out incident reports within 24 hrs. of any major medical issues, injuries, etc., and distributes to ED.
- Helps organizing onsite fundraisers and social events during retreats.
- Administers and collects and collate all feedback forms.
- Works with individuals with special needs and requests.
- Resolves issues with lodging as needed in coordination with Registrar.
- Assists with On-site fundraisers and other social events during retreats.
- Participates and helps set up and take down Tsogs (ritual feast celebrations) during retreats, or other community Tsogs during off-season.
- Assists with morning Sangs (smoke offerings) when needed, including set up and take down, and other community events.
- Participates in annual Drubcho/Drubchen events as needed, along with all community members.
- A regular and committed meditation practice in one of the Tara Mandala lineages, including attendance at community practice sessions 5 times per week and special occasions.
- A willingness to live in community and participate in spiritual practice.
- A strong event planning and/or event management background.
- A track record in project or program management, with demonstrated ability to manage multiple projects simultaneously.
- Leadership skills, including the capacity to remain compassionate and having equanimity under pressure, enjoyment of spontaneity and an excitement about being part of emerging Dharma in the West. This also includes the ability to inspire and motivate, as well as to collaborate and build strategic relationships.
- Excellent written and verbal communication skills. Highly developed relationship skills, including the ability to see and appreciate other points of view, cross-culturally.
- Detail-oriented, highly organized and resourceful with the ability to prioritize, problem solve and take initiative.
- Adept in the use of MS Office, particularly Excel and Word, and web-interface systems.
- Overall comfort and ease with computers and programs such as email, Google docs, Dropbox, and other common online sharing tools.
- Must be able to work non-traditional hours including some evenings, weekends and holidays.
Required Leadership Skills & Competencies:
- Bachelor’s Degree or higher preferred.
- Leadership skills, including the capacity to remain compassionate and equanimous under pressure, ability to adapt to and manage through uncertainty, ability to inspire and motivate others, as well as collaborate and build relationships effectively, including with stakeholders outside of Tara Mandala.
- Drive change and improvement through process innovation and integration of efficiency initiatives.
- Excellent verbal communications skills, with knowledge of “compassionate” and “non-violent” communication skills is a plus.
- Must be able to work non-traditional hours including evenings, weekends and holidays to get the job done.
- 3+ years’ experience in a non-profit organization or educational environment, including managing people and projects/events.
- Familiarity with Meditation, Buddhism and Buddhist practices or a strong interest
- Must be proficient in MS Office, especially Word and Excel and Google Suite.
- Demonstrate organizational skills.
- Excellent written and interpersonal skills.
- Ability to meet goals and deadlines and ask for help when necessary.
- Communicate in a timely manner.
On-Site Work Environment: Tara Mandala is situated in Southwest Colorado mountains, at about 7500 feet, rich with wildlife. This is an on-site residential position; housing is based on availability and Tara Mandala’s Housing Policy.
On-Site Physical Demands: May be required to lift up to 40 pounds. Carrying chairs, tables and other items up 1 flight of stairs. An elevator is available from the 1 to 2nd floor of the temple.
- Organizational skills
- Problem solving
- Honest and trustworthy
Compensation, Benefits, and Other Job Requirements
- This is an hourly 40-hours-a-week, residential position, based at Tara Mandala, in Pagosa Springs, Colorado.
- Seasonal position – April to Oct; possible year-round position with additional non-retreat season duties.
- Paid Vacation and Sick Leave
- Two weeks Solo Retreat time after one year
- Attendance at one 5-day retreat per year and other programs as time allows
- Free access to all Tara Mandala online programs
- On-site positions include room and board, based on housing availability; this also includes 3 vegetarian meals per day during retreat season. Winter meals include lunch 5 days a week.
See the Residential Agreement for the guidelines that govern staff who live on-site.
Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time as needed by the organization.